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Practice Policies


Vitamin D Advice for Patients

Spring Hall Group Practice

Vitamin D helps regulate the amount of calcium and phosphate in the body. These nutrients are needed to keep bones, teeth and muscles healthy. A lack of vitamin D can lead to bone deformities such as rickets in children, and bone pain caused by a condition called osteomalacia in adults.

What do I do if I am lacking in Vitamin D?

You need to take a loading dose for the first time and then continue with a maintenance dose each day for life. If you stop your daily maintenance dose and your symptoms reappear, you will need to take the loading dose once again and remember to continue on the maintenance dose.

Once you have been diagnosed as having vitamin D deficiency you do not need regular blood tests to monitor your vitamin D levels.


What dose should I take?

If you have been found to be deficient, you will require a loading dose:

Adults and children over 12 years of age               20,000iu x2 tablets every week for 8 weeks

Children 1 years -6 years                                               3000 iu daily for 8 weeks

Children 6 years -12years                                             6000 iu daily for 8 weeks

Children 12 years -18 years                                          10000 iu daily for 8 weeks

Some people will not get enough vitamin D from sunlight because they have very little or no sunshine exposure. They should take a maintenance dose every day for life

  • Adults and children over 12 years old of 1000iu
  • Children aged 1 year -12 years 400iu (e.g. ABIDEC 1 drop)
  • Babies from birth to 1 year of age who are being breastfed should be given a daily supplement containing 400iu of vitamin D to make sure they get enough. This is whether or not you're taking a supplement containing vitamin D yourself.
  • Babies fed infant formula shouldn't be given a vitamin D supplement if they're having more than 500ml (about a pint) of infant formula a day, because infant formula is fortified with vitamin D and other nutrients.

You can buy vitamin D supplements or vitamin drops containing vitamin D (for under 5s) in many shops, including pharmacies and supermarkets.

The NHS is promoting self-care to help patients take responsibility for their own health.

1 month’s supply of maintenance 1000iu Vitamin D is approximately £1.


If you are unsure of the dose, the pharmacist will be able to advise you as to which preparation to buy.

Confidentiality & Medical Records

Locked blue folderThe practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

Statement of Intent - IT & Electronic Patient Records

New contractual requirements came into force on 1 April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments. Click here to read more.

Freedom of Information

Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Access to Records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.

Named Accountable GP

All patients regsitered at the practice now have a named GP (the one you are registered with). You are still able to see the GP of your choice as before..


Customer service formWe make every effort to give the best service possible to everyone who attends our practice.

However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.

To pursue a complaint please contact the practice manager by letter who will deal with your concerns appropriately. Further written information is available regarding the complaints procedure from reception.There is unfortunately no email address available for complaints at this time.

Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

Consent policy


The purpose of this protocol is to set out the Practice’s approach to consent and the way in which the principles of consent will be put into practise. It is not a detailed legal or procedural resource due to the complexity and nature of the issues surrounding consent.


Where possible, a clinician must be satisfied that a patient understands and consents to a proposed treatment, immunisation or investigation. This will include the nature, purpose, and risks of the procedure, if necessary by the use of drawings, interpreters, videos or other means to ensure that the patient understands, and has enough information to give ‘Informed Consent’.


Implied Consent

Implied consent will be assumed for many routine physical contacts with patients. Where implied consent is to be assumed by the clinician, in all cases, the following will apply:

  •     An explanation will be given to the patient what he / she is about to do, and why.
  •     The explanation will be sufficient for the patient to understand the procedure.
  •     In all cases where the patient is under 18 years of age a verbal confirmation of consent will be obtained and briefly entered into the medical record.
  •     Where there is a significant risk to the patient an “Expressed Consent” will be obtained in all cases (see below).


Expressed Consent

Expressed consent (written or verbal) will be obtained for any procedure which carries a risk that the patient is likely to consider as being substantial. A note will be made in the medical record detailing the discussion about the consent and the risks. A Consent Form may be used for the patient to express consent (see below).


Obtaining Consent

  •     Consent (Implied or Expressed) will be obtained prior to the procedure, and prior to any form of sedation.
  •     The clinician will ensure that the patient is competent to provide a consent (16 years or over) or has “Gillick Competence” if under 16 years. Further information about Gillick Competence and obtaining consent for children is set out below.
  •     Consent will include the provision of all information relevant to the treatment.
  •     Questions posed by the patient will be answered honestly, and information necessary for the informed decision will not be withheld unless there is a specific reason to withhold. In all cases where information is withheld then the decision will be recorded in the clinical record.
  •     The person who obtains the consent will be the person who carries out the procedure (i.e. a nurse carrying out a procedure will not rely on a consent obtained by a doctor unless the nurse was present at the time of the consent).
  •     The person obtaining consent will be fully qualified and will be knowledgeable about the procedure and the associated risks.
  •     The scope of the authority provided by the patient will not be exceeded unless in an emergency.
  •     The practice acknowledges the right of the patient to refuse consent, delay the consent, seek further information, limit the consent, or ask for a chaperone.
  •     Clinicians will use a Consent Form where procedures carry a degree of risk or where, for other reasons, they consider it appropriate to do so (e.g. malicious patients).
  •     No alterations will be made to a Consent Form once it has been signed by a patient.
  •     Clinicians will ensure that consents are freely given and not under duress (e.g. under pressure from other present family members etc.).
  •     If a patient is mentally competent to give consent but is physically unable to sign the Consent Form the clinician should complete the Form as usual, and ask an independent witness to confirm that the patient has given consent orally or non-verbally.


Other aspects which may be explained by the clinician include:


  •     Details of the diagnosis, prognosis, and implications if the condition is left untreated
  •     Options for treatment, including the option not to treat.
  •     Details of any subsidiary treatments (e.g. pain relief)
  •     Patient experiences during and after the treatment, including common or potential side effects and the recovery process.
  •     Probability of success and the possibility of further treatments.
  •     The option of a second opinion



Informed consent must be obtained prior to giving an immunisation. There is no legal requirement for consent to immunisation to be in writing and a signature on a consent form is not conclusive proof that consent has been given, but serves to record the decision and discussions that have taken place with the patient, or the person giving consent on a child’s behalf.

Consent for children

Everyone aged 16 or more is presumed to be competent to give consent for themselves, unless the opposite is demonstrated. If a child under the age of 16 has “sufficient understanding and intelligence to enable him/her to understand fully what is proposed” (known as Gillick Competence), then he/she will be competent to give consent for him/herself. Young people aged 16 and 17, and legally ‘competent’ younger children, may therefore sign a Consent Form for themselves, but may like a parent to countersign as well.


For children under 16 (except for those who have Gillick Competence as noted above), someone with parental responsibility should give consent on the child’s behalf by signing accordingly on the Consent Form


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